The Challenge: My supply contract information is spread out all over the place. My GPO houses some of them. I track self-negotiated agreements in a spreadsheet. And still others I try to manage in my ERP. For purchased services agreements, paper copies are scattered in filling cabinets throughout the hospital. I want one place to electronically manage all my supply contracts and purchased services agreements.

MediClick for Contracts & Analysis is the single repository to store, manage, and analyze all of the enterprise’s non-labor contracts. Its capabilities are split into two major components: a supply contracts module and a purchased services module.

MediClick for C&A – Supplies

When it comes to managing supply contracts, healthcare has unique requirements that make our needs different from those of other industries. MediClick built the C&A tool specifically for healthcare in order to satisfy these requirements and to create a more streamlined way for supply chain executives to manage contracts.

• C&A consolidates all your supply contracts into a single repository. With the tool, you no longer have to maintain them in spreadsheets or various third party systems.
• C&A accepts electronic feeds from your GPOs of all contracts and all the items they cover. For self-negotiated contracts, C&A provides simple templates to import the information directly from your manufacturers. This requires little manual work from users, freeing them for more important tasks.
• For day-to-day maintenance, C&A provides graphical dashboards and alerts to notify your strategic sourcing specialists and contract owners of key events in the life cycle of an agreement. Your team can proactively manage expiration dates, renewal conditions, pricing terms, tier thresholds, and much more.
• C&A consolidates all supporting information with each contract, providing electronic storage and document management (including emails) at the agreement level.

MediClick for C&A – Purchased Services

For any given healthcare organization, expenditures on purchased services can easily match or exceed overall supply costs. With C&A’s purchased services module providing centralization, easier access to documents, security, and analytical capabilities, purchased services can represent a tremendous savings opportunity for many hospitals.

• C&A consolidates all of your purchased services agreement into a single repository to become the central access point for all service contracts, enterprise-wide. All contract owners have access defined by their security rights.
• C&A provides comprehensive document management tools to support the contract authoring process and to catalog and maintain scanned copies of the final signed agreements. This allows you to go paperless. You no longer need to maintain the documents in filing cabinets throughout the organization.
• C&A integrates tightly with your email system, allowing you to track correspondence associated with any agreement and add supporting documents to a specific contract via email (without having to log into the system).
• C&A alerts contract owners when agreements are coming up for renewal, when they are set to expire, or when other significant triggers take effect. The proactive notifications prevent these changes from happening without you having plenty of advance notice.
• C&A allows you to monitor your financial obligations against each contract. You can track your anticipated spend for the year and – with integration to your ERP – compare that to actual spend on specific contracts. This allows your accounting department to monitor all outstanding contract obligations, satisfying audit requirements. It also allows department heads to monitor their actual spend against what they’ve budgeted for each agreement.